These Terms and Conditions are a binding agreement between you (you, your team, and organization, if applicable) and Praying Pelican Missions (“PPM”).
Cancellation - The event of the team choosing to no longer continue their trip without rescheduling for a different date.
Consultant - The team's PPM assigned staff member who will guide them through each step of the trip, upon registration to the day of departure.
Group Leader - The designated representative of the team; responsible for registering for the mission trip on behalf of the group or organization, acting as the primary contact between the team and PPM, preparing the team for serving, ensuring all applicable participant forms are completed in a timely manner, and payments are made on time.
Medical/Emergency Drop - A trip participant who is no longer able to attend the trip due to a previously unknown medical condition or unexpected emergency. These may consist of hospitalization, doctor's recommendation not to travel, illness, injury, death of a family member, hospitalization of a family member, or other situations.
Minimum Team Size - A team is required to be a minimum of five (5) participants in order to sign up for a trip date. Registered small groups and individuals need to apply under the small groups page.
Minimum Trip Size - In order for a trip to take place, there must be a minimum of 10 participants in most locations. Some locations require a minimum of 15 participants. If your group is smaller than 15 participants, please communicate with your PPM Consultant to ensure that there are other teams on your date in order to meet the minimum trip size.
Ministry Money - Funds raised by your team that will be applied to projects on the trip (construction projects, outreach, etc). This amount will be agreed upon by you and your Consultant prior to the trip. It can be sent in ahead of the trip to ensure supplies will be at your site by the time you arrive.
Pelican Account - Platform PPM provides for participants and Group Leaders for managing their team's finances, documents, and resources
Reposition - An event when PPM needs to change the location or trip date in consultation with the Group Leader due to circumstances beyond PPM’s control, such as political unrest, US State Department or local authoritative guidance, travel warnings, etc.
Transfer - When the mission team is not able to serve on their intended trip date and/or location and PPM moves available funds from their previous trip date/location to their new trip date/location.
Trip Participant - An individual team member who will be attending the mission trip.
|Due within one week of registration||$500|
|6 months Before Trip Date||40% of Total Balance|
|30 Days Before Trip Date||100% of Remaining Balance|
*Registered Individuals, not traveling with a team, please refer to Non-Group Registered Individuals below.
All payments to PPM are non-refundable, but may be transferable to an available future mission trip date; please see "Postponement Policy" for further information. All payments are payable in US Dollars.
PPM invests significant time and financial resources throughout the entire year into making every trip one of excellence, both for the receiving partners and for the participating teams. Non-refundable fees are utilized to cover the costs of servicing your team while you are serving with us, as well as assist in covering the year-round operating costs that ensure your trip has a lasting impact. These funds allow PPM to succeed in its overall mission to Build up, encourage, and assist the local Church in serving and reaching their communities for Christ.
You can make a payment at any time by using your Username and Password to sign in to your Pelican Account, navigating to the Trip Finances section, and then selecting "PPM Finances”. You will then have the option to make a payment via credit card or ACH. A credit card surcharge will be applied to all online payments. There are currently no additional fees for ACH payments. You may also send a check to the address on your invoice and include the remittance slip.
While PPM primarily offers mission trip opportunities for groups of 5 or more, we do have opportunities for small groups and individuals to join trips. PPM works to combine individuals with other teams and individuals who are going to be serving in order to facilitate a group missions trip.
PPM reserves the right to Reposition any group reservation if circumstances warrant a change for a particular week or host partner.
Postponement Policy and Change Fee
|Prior to 30 Days Before the Scheduled Trip||Within 30 Days of the Scheduled Trip|
|Payments transfer to a future trip, subtracting any non-refundable expenses already incurred by PPM.||Payments transfer to a future trip, subtracting a change fee of $100/participant|
PPM understands the need to be able to adjust your participant numbers in order to accommodate changes. A Team may change their participant numbers at any point after registration up until 30 days before the start of their mission trip. 30 days prior to your trip, your group size is locked in and your final payment is due.
On the start date of your trip, if your account has a positive balance as a result of a reduction in trip participants within 30 days of your trip, PPM provides your group with the following options:
Participant Change Policy
|Prior to 30 Days of the Scheduled Trip||Within 30 Days of the Scheduled Trip|
|Participant numbers are adjustable||Participant numbers are set; team is responsible for full payment of the set group size|
|If there is a positive balance at the start date of the trip, see the Participant Change Fee section above for options on how those funds can be utilized.|
LATEST TRIP JOURNALS
Cincinnati Hills Christian Academy
Tucson, AZ | January 9, 2023
Cincinnati Hills Christian Academy
Houston, TX | January 12, 2023
Colts Neck Reformed Church
South Florida | January 17, 2023
Caribbean Basin Ministries
Costa Rica | January 19, 2023
Hawaii | January 25, 2023
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