Praying Pelican Missions
Terms & Conditions

These Terms and Conditions are a binding agreement between you (you, your team, and organization, if applicable) and Praying Pelican Missions (“PPM”).

By registering for a mission trip and paying the Registration Fee, you are indicating you have read and understood these terms of use, and you consent to be bound by all the terms and conditions in this policy. Any variation from this policy must be in writing and approved by PPM's President or CFO.

Defined Terms

Cancellation - The event of the team choosing to no longer continue their trip without rescheduling for a different date.

Consultant - The team's PPM assigned staff member who will guide them through each step of the trip, upon registration to the day of departure.

Group Leader - The designated representative of the team; responsible for registering for the mission trip on behalf of the group or organization, acting as the primary contact between the team and PPM, preparing the team for serving, ensuring all applicable participant forms are completed in a timely manner, and payments are made on time.

Medical/Emergency Drop - A trip participant who is no longer able to attend the trip due to a previously unknown medical condition or unexpected emergency. These may consist of hospitalization, doctor's recommendation not to travel, illness, injury, death of a family member, hospitalization of a family member, or other situations.

Minimum Team Size - A team is required to be a minimum of five (5) participants in order to sign up for a trip date. Registered small groups and individuals need to apply under the small groups page.

Minimum Trip Size - In order for a trip to take place, there must be a minimum of 10 participants in most locations. Some locations require a minimum of 15 participants. If your group is smaller than 15 participants, please communicate with your PPM Consultant to ensure that there are other teams on your date in order to meet the minimum trip size.

Ministry Money - Funds raised by your team that will be applied to projects on the trip (construction projects, outreach, etc). This amount will be agreed upon by you and your Consultant prior to the trip. It can be sent in ahead of the trip to ensure supplies will be at your site by the time you arrive.

Pelican Account - Platform PPM provides for participants and Group Leaders for managing their team's finances, documents, and resources

Reposition - An event when PPM needs to change the location or trip date in consultation with the Group Leader due to circumstances beyond PPM’s control, such as political unrest, US State Department or local authoritative guidance, travel warnings, etc.

Transfer - When the mission team is not able to serve on their intended trip date and/or location and PPM moves available funds from their previous trip date/location to their new trip date/location.

Trip Participant - An individual team member who will be attending the mission trip.

Payment Terms

Due Date	Amount Due
Due within one week of registration	$500
6 months Before Trip Date	40% of Total Balance
30 Days Before Trip Date	100% of Remaining Balance

*Registered Individuals, not traveling with a team, please refer to Non-Group Registered Individuals below.

All payments to PPM are non-refundable, but may be transferable to an available future mission trip date; please see "Postponement Policy" for further information. All payments are payable in US Dollars.

Why non-refundable payments?

PPM invests significant time and financial resources throughout the entire year into making every trip one of excellence, both for the receiving partners and for the participating teams. Non-refundable fees are utilized to cover the costs of servicing your team while you are serving with us, as well as assist in covering the year-round operating costs that ensure your trip has a lasting impact. These funds allow PPM to succeed in its overall mission to Build up, encourage, and assist the local Church in serving and reaching their communities for Christ.

Payment Methods

You can make a payment at any time by using your Username and Password to sign in to your Pelican Account, navigating to the Trip Finances section, and then selecting "PPM Finances”. You will then have the option to make a payment via credit card or ACH. A credit card surcharge will be applied to all online payments. There are currently no additional fees for ACH payments. You may also send a check to the address on your invoice and include the remittance slip.

Registration Fee and Payments:

1. Registration is confirmed only when the Registration Fee has been received and accepted by PPM. Until confirmation occurs, no contractual relationship has been created between PPM and the participants (or anyone associated with the attendees).
2. Unless otherwise indicated, PPM is not responsible for ministry materials, medications, vaccinations, personal protective equipment (PPE), passports or visas. Transportation is not provided for trips within the United States with the exception of trips in Alaska, Hawaii, and Puerto Rico.
3. While such events are rare, PPM reserves the right to Reposition any trip if deemed necessary or prudent by PPM.
4. If you register for a trip with a start date that is less than six months from your Registration Date, the first payment will be due one month after the Registration Date. If the registration date is less than 30 days prior to the trip date, full payment is due upon registration.

Non-Group Registered Individuals

While PPM primarily offers mission trip opportunities for groups of 5 or more, we do have opportunities for small groups and individuals to join trips. PPM works to combine individuals with other teams and individuals who are going to be serving in order to facilitate a group missions trip.

1. PPM reserves the right to Reposition an individual due to lack of participants, inability to partner with another team, inability to set up trip needs, etc..
2. Individuals pay a registration fee of $250.
3. Individuals follow the payment terms as outlined above.

Trip Cancellation

PPM reserves the right to Reposition any group reservation if circumstances warrant a change for a particular week or host partner.

1. In the event a mission trip is Canceled/Repositioned (at PPM's discretion) due to the Minimum Trip Size requirement not being met, terrorism, civil unrest, natural disaster or man-made disasters, widespread illness, pandemic, or other extraordinary events and your team is not willing or able to transfer to another available location, a credit will be issued for a future mission trip to be used within two calendar years of the original trip date, not including the year of issuance.
2. See our Postponement Policy below for cancellation or postponements requested by a Team.
3. In the event that a team or individual elects to end their trip prematurely, there will be no refunds or transfer of funds to a future trip. In the same way, if PPM elects to end a participant or team’s trip prematurely due to a violation of the Policy Agreement, there will be no refunds or transfer of funds to a future trip.

Postponement Policy and Change Fee

Postponing Your Trip:

1. Should your team cancel and withdraw from a mission trip by your own choice prior to 30 days before your mission trip, PPM must be notified immediately in writing by mail or email. If notice is received prior to 30 days, a credit will be issued for a future mission trip to be utilized within two calendar years of the original trip date, not including the year of issuance, subtracting any non-refundable expenses already incurred by PPM. If a future PPM trip is not in your plans, the following options are available:
   1. Utilize 50% of your payment for ministry projects within the community in which you were scheduled to serve, the remainder being contributed to the ongoing ministries of PPM.
   2. Contribute 100% of your payment to the ongoing ministries of PPM.
2. Should your team cancel and withdraw from a mission trip by your own choice within 30 days of your mission trip, PPM must be notified immediately via phone with as well as in writing via mail or email. A credit will then be issued for a future mission trip to be utilized within two calendar years of the original trip date, not including the year of issuance, subtracting a change fee of $100 per participant (reflected in group size) as charge for preparation and expenses already incurred by PPM. If a future PPM trip is not in your plans, the following options are available:
   1. Utilize 50% of your payment for ministry projects within the community in which you were scheduled to serve, the remainder being Contributed to the ongoing ministries of PPM.
   2. Contribute 100% of your payment to the ongoing ministries of PPM.

Postponement Policy and Change Fee
Prior to 30 Days Before the Scheduled Trip	Within 30 Days of the Scheduled Trip
Payments transfer to a future trip, subtracting any non-refundable expenses already incurred by PPM.	Payments transfer to a future trip, subtracting a change fee of $100/participant

Participant Change Policy

PPM understands the need to be able to adjust your participant numbers in order to accommodate changes. A Team may change their participant numbers at any point after registration up until 30 days before the start of their mission trip. 30 days prior to your trip, your group size is locked in and your final payment is due.

1. All changes need to be made on the Team's online Pelican Account with PPM.
2. An increase in the number of a Team's trip participants will be accommodated by PPM to the best of its ability, but PPM cannot guarantee any such accommodation.
3. All payments made to PPM go towards the overall balance for the group, and are not designated to participants. Should any participant of your team withdraw from your mission trip, all mission trip fees can be utilized for a replacement team member for the same mission trip.
4. If a decrease in the number of a Team's mission trip participants occurs prior to 30 days before the trip start date, any resulting excess payments may be applied to a Team's Ministry Money or transferred to a future mission trip.
5. If this decrease in numbers occurs less than 30 days before the trip date, the corresponding trip overpayment will be subject to the participant change fee explained below.

Participant Change Fee

On the start date of your trip, if your account has a positive balance as a result of a reduction in trip participants within 30 days of your trip, PPM provides your group with the following options:

1. Utilize 50% of your overpayment for ministry projects within the community in which your team is scheduled to serve, the remainder being contributed to the ongoing ministries of PPM.
2. Provide a credit (subtracting a change fee of $100 per dropped participant in representation of non-refundable expenses already incurred by PPM) in the amount of the positive balance for a future mission trip with PPM to be utilized within two calendar years of the original trip date, not including the year of issuance.
3. Contribute your overpayment to the ongoing ministries of PPM.

Participant Change Policy
Prior to 30 Days of the Scheduled Trip	Within 30 Days of the Scheduled Trip
Participant numbers are adjustable	Participant numbers are set; team is responsible for full payment of the set group size
	If there is a positive balance at the start date of the trip, see the Participant Change Fee section above for options on how those funds can be utilized.