Once you have successfully recruited your mission team, it’s time to begin the process of raising funds for the trip. Most likely, your team will be raising funds for trip costs, airfare, ministry tools, project supplies, and more. It’s important that you as the leader are organized, prepared, and communicating to your team well, but don’t worry - we’ll help you get there. Let’s jump into it!
Step One: Get Organized
Desk calendar, pens, personal planner, journal
, Alexa, you name it - whatever things you like to use to keep your schedule organized will come in handy as you plan out your calendar for fundraisers before the trip.
Step Two: Make a List
Remember that list you made, back when you were recruiting your team
? The list that had all the projected costs associated with the trip and how many fundraisers were going to be done? Grab that too!
Write out all of your planned/potential fundraisers and think through these questions:
- Does this require a physical space?
- What is needed to prepare for this fundraiser?
- Do people come to our team, or does the team search out other people? (i.e. a bake sale vs. flamingo flocking a yard)
Those three questions will help you develop a fundraiser calendar. Be sure to space out larger, more involved fundraisers on the calendar and fill in the gaps with smaller, more personalized fundraisers (like support letters
or change challenges).
Step Three: Get Your Team On Board
Send out invites for every fundraiser to individuals on your mission team. There are a lot of planning platforms out there that can do this, but most popular sites like Google Calendar or a simple Facebook or email message will do. Ask your team to RSVP to you, so you can plan for how many people will be available to help.
Note: Remember to answer the question - what happens if someone doesn’t show up for the fundraiser? Are the fundraisers for the team as a whole, or will they be applied to the balance of whomever helps out at the fundraiser?
Step Four: Involve Your Church
Tell your church body. Make them aware of fundraisers a few weeks ahead of schedule! Also, include your church body in the efforts to reach the team’s goals. Are you needing $100 per person in ministry money to help cover tools and project gear? Ask the church to give to that need. And remember, involving your church in your mission trip
is important and powerful!
Step Five: Develop a Blessing Fund
Pray about asking key givers in your church to sponsor a person on the team. Inevitably, someone will not be able to meet their goal - this will be a huge blessing for that person.
Step Six: Pray!
And as always, remember, prayer is your most powerful weapon. Pray that the Lord would go before your team and prep the hearts of those around your team to give! He can do so much more than we can ask or think!
Looking for more fundraising ideas or tips? Check out these related articles in our Mission Trip Resource Library!
Fundraising Ideas for Your Team Mission Trip
Individual Mission Trip Fundraising Ideas
Mission Trip Fundraising Tips